You have your date fixed, its time to start planning yay! As exciting as this can be, theres plenty of work to be done and you also have to be prepared. A major key area in wedding planning is the guest list; Yes, the guest list! And this is very important since you cant have a wedding without guests even if its just two witnesses. The guest list connects to a whole lot of other things regarding planning, like venue selection, invites, catering, seating arrangement, table setting and others. In other words its important to be sure of the amount of people expected at your ceremony for an effective planning.
One thing I have noticed in Nigeria as a professional planner is that most times clients are not all that considerate and realistic about their guest list, they usually expect everyone they know to attend their wedding, assuming that their folks will get to tell everyone they know, and of course the people that they know happens to know people too and everyone connected just tags along even when they didn't make preparations for everyone. Six-to-eight years ago weddings where not as properly organised as they are now, usually the seating arrangement in those days was theatrical which is less expensive and accommodates more guest easily but very informal and most times tacky, there were also issues of people attending weddings and being catered to poorly. This was due to having too many guest not planned for. But with the introduction of planners, weddings became more organised and formal. However, our parents still hang on to the old ways of doing things and insist on inviting everyone without considering the consequences. And also in some cases a lot of people still don't understand the importance of having a realistic guest list.
Most clients find it burdensome when I talk about their guest list, but this is it, each guest you invite translates into nairas spent on your wedding so you have to have a list otherwise you wont be able to cater to your guest properly, and even if money is not an issue I am very sure reception locations will probably have a maximum headcount, unless you will be using an airplane hanger. Now its not just having a guest list but also having a proper arrangement to ensure that its only those on the list that gets in on the event day, otherwise you will have cases of your invited guest inviting others or the common 'Mo gbo Mo wa' (I heard and i came) and even if this could be overlooked, sometimes it gets too much and your actual invited guest may not even be catered to. Remember, you only budgeted for a particular number of guest.
Negotiating the wedding guest list can be one of the most difficult and emotional aspects of wedding planning. Sure, you want everyone you know to share in your special day. But, in most cases its impossible to invite everyone linked to the bride, the groom and both sets of parents. So you have to cut the get guest list down to meet your target. But you can follow these tips to make the guest-list-cutting process less painful.
FIRST THINGS FIRST
Before cutting the list, you have to make one. Then consider the kind of wedding you will be having. If its an intimate family oriented affair or a big bash. Who is paying for the wedding, and the maximum headcount given your budget? What expectation do those footing the bill have about being able to dictate who is invited? Now with a list in place, check to see if you are over or under your target before you start editing using these parameters.
THE PARENT TRAP
Your family and friends do make up the major part of the list, but this can be tricky sometimes, especially when your parents wants you to invite relatives you don't even know yourself. In doing this, think of people your fiancé and your families know very well. People who have supported you and truly matter to you. Invite your nearest and dearest, relatives and friends. If you don't recognise a name on the list, its probably a name that can go. Never heard of Segun Aboki? make a case to scratch him out, even if he's one of your dads business associates. Never met great Aunty Lagbaja? you don't need to meet her on your wedding day. However, don't be recalcitrant in your decisions to cut people, if your mother really wants to invite a certain guest, hear her out. Give her a good reason why not or simply give in. Be ruthless, but be gracious. If you strike the right balance between the two, you will be able to cut your list and still make everyone happy.
THE IN-LAWS
One of the stickiest points of list negotiating is dealing with the future in-laws. Typically, the brides parents, probably expects to have more control over the guest list. But don't make the mistake of drastically limiting the number of guests on the in-laws list. After all, their child is getting married too, and they want the important people in their lives to attend. However, if they cant cut their list to the number you specify, get your husband to-be to reason with them or consider paying for the extra guest (if your reception venue has the room). But this is burdened on who's paying for the wedding.
RECIPROCITY
Just because you were invited to your former gym partners wedding doesn't mean you have to invite her to yours, especially if you too are no longer in contact. That goes for your very distant cousin Magogo, the one you've met only once. This is not payback time for wedding invitations you have received in the past.
SURPRISE
Don't invite people assuming that they wont show up, you may be in for a surprise. And don't significantly over-invite because you are depending on a certain number of regrets, you can never really anticipate how many regrets you will receive.
OFFICE POLITICS
Only invite those whom you have socialised with outside of work, you really don't need the entire department at your wedding. Invite your boss only if you have a close relationship with him/her, not to score up points.
KIDS
They just look so cute at weddings when all dressed up, don't they? But they don't need to be there if you need to make cuts. You can limit it to a certain age or just invite only your nephews and nieces. This also will depend on the time of the event.
SINGLES
Your single friends does not need to be invited to bring a date. Its okay for those who are engaged or involved in a committed relationship, they can come with their honeys but the rest of your single friends should seize the opportunity to mingle and maybe they'll end up lucky.
If you are still having trouble cutting down the list, consider these things carefully; Your realistic budget and the kind of wedding you want to have, classy or tacky? Look at your wedding guest list as the list of people who will see you get married and hang in there with you forever more. And don't worry, your long lost third cousin twice removed from the list wont even know she missed your wedding.